Effective Date: June 1, 2026
1. Who We Are
The Record Keeper is a tool created by A Tale of Changes, a homeschool resource brand based in New York, USA. If you have questions about this policy, contact us at ataleofchanges@gmail.com.
2. What Data We Collect
When you create an account and use the Record Keeper, we collect and store the following information:
- Account information: Your email address, used to create and manage your account.
- School information: Your official school name, school nickname, and school year start month.
- Child information: Your child's grade level and chosen avatar. We do not require you to enter your child's name — if you choose to enter a name, it is stored as part of your account data.
- Educational records: Subject names, curriculum names, lesson counts, completion percentages, hours logged, and weekly notes.
- Weekly log entries: Log type (school or adventure), subject entries, books finished, unit study entries, experience tags, and glow moment entries.
- App settings: Quarter date settings and school year preferences.
We do not collect payment information directly. Payments are processed by Stripe, which has its own privacy policy.
3. How We Store Your Data
Your data is stored securely using Google Firebase, a cloud storage and authentication platform operated by Google. This means your data is accessible across all devices you sign into. Firebase data is stored in Google's secure cloud infrastructure in the United States.
We do not have direct access to your educational records for any purpose other than providing the service. Firebase is governed by Google's Privacy Policy.
4. How We Use Your Data
We use your data solely to provide the Record Keeper service, including:
- Authenticating your account and keeping your data secure
- Displaying your homeschool records, progress, and gem collection
- Generating learning record reports for your personal use
- Generating your year-end Wrapped shareable graphic
- Syncing your data across devices
We do not use your data for advertising, marketing profiling, or any purpose beyond operating the service.
5. Children's Privacy
The Record Keeper is designed for use by parents and homeschool educators. It is not directed at children and we do not knowingly collect personal information directly from children.
Information about children — such as grade level, curriculum, and educational progress — is entered by parents and stored as part of the parent's account. Parents have full control over this data and can delete it at any time by deleting their account.
We do not require entry of a child's name. If a parent chooses to enter a child's name, it is stored solely as part of their private account data and is never shared publicly or used for any purpose other than displaying within the app.
The Wrapped shareable graphic does not include a child's name by design. It displays grade level and school nickname only.
6. Data Sharing
We do not sell, rent, or share your personal data with third parties for their own purposes. We share data only with the following service providers as necessary to operate the service:
- Google Firebase: For authentication and cloud data storage.
- Stripe: For payment processing when a paid subscription is purchased. Stripe receives only the information necessary to process your payment. We never see or store your full payment card details.
7. Analytics
This tool may use anonymous analytics to understand general usage patterns such as page visits and feature usage. This data does not include any personally identifiable information or the content of your educational records.
8. Your Rights and Data Deletion
You have full control over your data at all times. You can:
- Access your data at any time by signing into your account
- Export your learning records using the report generation feature
- Delete your account and all associated data by contacting us at ataleofchanges@gmail.com
When you request account deletion, all your data — including school information, child records, weekly logs, and glow entries — will be permanently deleted from our systems within 30 days.
If you are a California resident, you may have additional rights under the CCPA. Since we do not sell your personal information, most CCPA provisions do not apply. Contact us with any questions.
9. Data Security
We take reasonable steps to protect your data including use of Firebase's built-in security rules, encrypted connections (HTTPS), and Firebase Authentication for account access. However, no internet transmission or storage system is completely secure. We encourage you to use a strong unique password for your account.
10. Third-Party Links
The Record Keeper does not contain links to third-party websites beyond those listed in this policy. We are not responsible for the privacy practices of any third-party services.
11. Changes to This Policy
We may update this privacy policy from time to time. When we do, we will update the effective date at the top of this page. We encourage you to review this policy periodically. Continued use of the app after changes are posted constitutes acceptance of the updated policy.